Lowongan Kerja : Expressions of Interest: Document Control Manager, Indonesia

Perusahaan : Bechtel

Deskripsi Pekerjaan : Requisition ID: 245080

Requisition Posting End Date: 12/28/2021

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

What we offer
At Bechtel we offer a competitive salary package with the opportunity for flexible working to achieve greater work-life balance. Employee wellbeing is at the centre of our business promoted though private health cover and access to a leading employee assistance program. Bechtel is committed to offering you the benefits and resources to live healthy lives.

Project Overview

Bechtel Infrastructure is partnering with a prominent Indonesian company to provide project, engineering, commercial and construction services to support a major highway project delivery in Indonesia which is due to commence in 2023. The team will be based in locations in Jakarta and at the project site.

In anticipation of an awarded contract, we are actively seeking candidates interested in joining this team mobilizing as early as December or as soon as visas are received.

Position Overview

Bechtel is actively seeking a Document Control Manager to join the team. In the Document Control Manager role, you will support the delivery of a Document/Records Management and ECMS strategy that will facilitate effective capture, storage, control and delivery of all formally released/issued documents and records.

What you bring

  • Plan, undertake, record and monitor evaluation reporting as well as reviewing conclusions and reporting any recommendations for improvement.
  • Provide ECMS Subject Matter Expert advice, expertise and guidance ensuring compliance with standards and requirements
  • Manage ECMS implementation, configuration and administration.
  • Oversee ECMS maintenance and support services.
  • Generate reports as required.
  • Champion best practice for document & records management across the projects and disseminate lessons learned from this and other projects.
  • Support the document management team and define processes and procedures for the effective and efficient management and control of documentation throughout the full lifetime of the project(s) and asset(s) as per ISO 9001: 2015 standard.
  • Provide support, direction, guidance to ensure the document management procedures and systems are clearly understood and properly utilised by Document Management Team.
  • Provide support and advice in the management and capture of all issued/released and received electronic documentation and other relevant media in accordance with issued document management procedures.
  • Inspect tasks performed within the discipline identifying areas of risk
  • Identify and document essential data for effective operations and reporting
  • Ensures data is available through the appropriate applications
  • Provides mentoring and training to less experienced staff.
  • Maintains current knowledge of relevant developments in area of expertise.
  • Organise training for personnel in the use of the ECMS. Keep a training matrix of all personnel trained and their role/proficiency.
  • Provide training and technical support to users that is appropriate for their specific use
  • Evaluates effectiveness of training through data retrieval, dashboards & benchmarking
  • Take necessary care to properly capture Bechtel records as required, and protect the confidentiality, integrity and availability of Bechtel information from unauthorised disclosure, modification or destruction. Never knowingly put Bechtel’s information or information systems at risk.

Main Challenges of Job

  • Build relationships with Directors, Managers and Staff to ensure the team understands the importance of Document and Records Management framework and ECMS implementation.
  • Champion best practice and strive to continuously improve Entity Information Management processes, procedures, tools, and ECMS functionality.

About you

  • A Degree qualification in Information Management or a related subject.
  • Demonstrated experience in the delivery of the formal Document/Records Management and ECMS training programmes.
  • Major project experience in the Infrastructure industries (Civil, Rail, Aviation)
  • Industry and regulatory standards for record keeping and IP knowledge
  • Strong demonstrated super user level experience with major ECMS’s
  • Technical knowledge of industry document, records and content management systems;
  • Methodical and analytical approach to work;
  • Ability to analyse and solve problems;
  • Proven work process mapping and procedures/guidelines/training material development
  • Team player with excellent communication and presentation skills;
  • Positive “can do” attitude;
  • Demonstrated experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio

Grade 25

  • Minimum of 8 years’ practical document/records/information management experience;
  • Minimum of 6+ years’ document/records/information management department management experience;

Grade 26

  • Minimum of 12 years’ practical document/records/information management experience;
  • Minimum of 10 years’ document/records/information management department management experience.

Terms and Conditions (Drafted) Highlights: The position may be based in Jakarta or in camp. Standard work week in Jakarta will be 40 hours per week and in camp 48-54 hours per week. Compensation will include basic and supplemental uplifts. Rotational leave includes four trips per year.

Our commitment
Bechtel’s commit us to the ideals of fairness, diversity, inclusion, trust among others. These values help define our culture and the positive impact we aspire to make in the world through our people and projects. At our project sites and offices, we have many colleagues from different nationalities, religions, and backgrounds working together to accomplish amazing things.

All qualified applicants will receive consideration without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military, or veteran, marital or disability status.

Candidates will be appropriately qualified, demonstrate a strong safety focus and value the development and maintenance of client relationships. Sound communication skills and the ability to work effectively within a team environment are essential.

If you are looking for a challenging and rewarding career with global opportunities, then this could be the role for you.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel’s duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.

Perkiraan Gaji :

Lokasi : Jakarta

Tanggal : Tue, 07 Dec 2021 23:56:27 GMT

Kirim Lamaran!